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How To Request For Refund of Fees From UCC Administration

Are you wondering how to request for refund of fees from UCC administration? Well, you are on the right platform as we will walk you through the necessary steps to request for a refund.

The majority of students in the University of Cape Coast find it difficult to pay their tuition and accommodation fees. The fee payment structure does not favor low and average-income parents and students in the country.

Most students are fortunate enough to receive either partial or fully funded scholarships to support their education and ease their financial burden. Funds are paid by the awarding institutions in excess of a certain amount than stated in the bill of the recipient of the award. Also, some students mistakenly overpay their fees into the institution’s bank account.

The good news is that students facing the above-mentioned issues can request a refund for the excess amount already paid as fees. We encourage all students who overpay their fees for an academic year to request for a refund.

However, the university will refund the person or organization that made the fee payment. It is important to follow the right procedure to request for refund of fees from UCC administration.

This article will provide a step-by-step guide on how to request for refund of fees from UCC administration. It will also discuss eligibility requirement for refunds and timeframe for processing requests.

How To Request For Refund of Fees From UCC Administration

To request for refund of fees from UCC administration, student can follow the instructions provided below:

  1. Write a refund letter to the Finance Officer, stating clearly your reason to request for a refund. It should be brief and concise.
  2. The letter should include the details of fees you paid, index number, program of study and bank account details.
  3. Attach a photocopy of your recent fee payment and any other relevant documents
  4. Attach a copy of your UCC fee statement
  5. Sign all necessary documents
  6. Submit the completed letter and other relevant documents to the Student Financial Services Office
  7. Await a response from the office regarding your request. They will review your application and determine your eligibility for a refund.

The processing of the refund is not subject to a fixed timeframe. It depends on the number of refund letters that the office needs to process in bulk. Applicants are to note that refund usually takes at least a month to complete.

Note: If the office approves your application, they will process your refund and notify you of the payment method and timeline.

Steps To Request For Refund of Fees From UCC Administration: Sample Letter

Student are advised to use our sample letter as a guide to request for refund of fees from UCC administrators. Follow the format below:

The Finance Officer,
University of Cape Coast,
PMB Cape Coast,
Date: [Insert Date]

Dear Sir/Madam,


My name is [Your Name], a [Your Year] [Your Program] student of this noble institution with student ID [Your Student ID].

I humbly write to request a refund of an amount of [Amount in Words] Ghana cedis in my student account. This amount is to be paid into my personal bank account with the details provided below:

  • Bank Name: [Your Bank Name]
  • Branch: [Your Bank Branch]
  • Account Name: [Your Account Name]
  • Account Number: [Your Account Number]

This amount was paid in my name by [Name of Paying Entity] on [Payment Date]. I have attached all the necessary documents to support my request for a refund.

I hope my request will be accepted with due consideration.

Thank you.
Yours faithfully,
[Your Name]

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Voice of UCC
Voice of UCChttps://www.voiceofucc.com
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